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You know the feeling. It’s budget season again and the spreadsheets are already starting to blur. Every line item feels urgent. Every department, every owner, wants more. And somehow you’re supposed to see the future while the present keeps shifting under your feet. Hotels have always lived in a world of thin margins, but something […]
In 2025, planners don’t just expect a hotel proposal — they expect an experience.On average, a single RFP goes to 10 competing venues, and 72 % of first responders win the business. Yet many hotels still rely on static PDFs and slow manual follow-ups that fail to stand out in a crowded inbox. The modern […]
Manual RFP workflows slow teams down and bury sellers under low-quality requests, inconsistent data, and guesswork on pricing. Meanwhile, the first responder often takes the deal. 72% of planners book the first responder. With AI doing the heavy lifting, your team can respond in minutes and spend more time building relationships. Hippo Video is a […]
When it comes to group and event sales, responsiveness isn’t just good manners—it’s a visible differentiator that changes your ranking. The Cvent Supplier Network (CSN) rewards elite responsiveness with the Top Responder badge. This trust signal appears in venue searches, and planners can filter specifically for it. Why does this matter now? Planner expectations are […]
Responding to group RFPs is one of the most time-intensive challenges hotel sales teams face. A single proposal can take hours or days of manual work, from copying details into templates to formatting static PDFs. In fast-moving MICE and SMERF markets, those delays often mean lost opportunities. Studies show that planners consistently choose faster, more […]
Planners rarely shop at just one venue. On average, they send each RFP to about 10 venues. This creates a crowded field where speed and clarity decide outcomes. The Real Pain Points Planners report consistent frustrations when evaluating hotel sales proposals: These gaps stall decisions. They push business toward more responsive competitors. Addressing them is […]
Group demand is surging, and RFPs are flooding back in. Hotels saw record sourcing volume on Cvent’s Supplier Network in 2024—roughly $16.5B—with 2025 starting just as strong. That’s great news for revenue teams, but only if you can handle the volume quickly and accurately. Planners expect faster responses than ever. According to Cvent, 80% want […]
Every overlooked RFP is money left on the table. Group demand is thriving, with $16.5 billion in 2024 group business flowing through the Cvent Supplier Network. That scale represents massive opportunity. But to capture it, your team must respond quickly and accurately. Speed and precision are no longer optional—they’re the difference between winning the booking […]
When planners evaluate nearly identical proposals, speed becomes the deciding factor. Today’s planners expect complete responses within four days—a new standard that challenges every sales team. Slow responses kill deals. Once you fall behind, recovering your position—or securing the booking—becomes nearly impossible. Although knowing that speed matters, the hospitality industry struggles with execution. Industry analysis […]
Planners today expect speed, personalization, and immersive experiences—something traditional PDF proposals simply can’t deliver.AI-powered video-driven RFP automation presents a transformative solution that combines the efficiency of artificial intelligence with the emotional impact of video. By replacing outdated manual processes with dynamic, personalized video proposals, hotels can slash response times, boost engagement, and close more deals—all […]