Hospitality AI Sales Acceleration Platform
Win 3x More Group Bookings — Powered by AI
Turn every RFP into a ready-to-win proposal in minutes, engage planners with personalized videos, and keep prospects connected 24/7 — all with AI built for hospitality.
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5 Hospitality Solutions in One AI Platform
Our platform brings together five hotel-focused solutions — RFP Response Automation, Active Deal Room, Personalized Guest Videos, AI Conversational Avatar, and Sales Outreach — so your team can respond in minutes, engage with impact, and scale success without adding staff.
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RFP Response Automation
Never Lose Another RFP to Faster Competitors
Group bookings go to whoever responds fastest. Hippo Video's AI delivers professional, branded proposals in minutes — turning your speed advantage into secured revenue before competitors even reply.
Automated Proposal Creation
Our AI agents auto-build complete, on-brand responses from any RFP source — Cvent, email, or webform — tailoring relevant hotel features to each planner’s requirements, and present them in an Active Deal Room that positions your hotel as the clear choice.
Validation Agent
Never chase incomplete RFPs again. Our AI scans every request, flags missing details, and triggers automated calls or emails to planners (to collect missing details) — ensuring your team only works with complete, high-quality proposals.
Pricing Agent
Pulls in market data, STR reports, and RMS insights to recommend rates that beat competitors, maximize win rates, and capture more group business without discounting away any profit.
Proposal Analytics Tracking
See who viewed your proposal, how long they spent, and which sections they explored — so your sales team can follow up with clarity, not guesswork.
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Active Deal Room
Keep Planners Engaged Until They Say Yes
No more chasing emails. Your Active Deal Room becomes the hub for every conversation - with real-time updates, shared documents, and planner engagement tracking that cuts negotiation time in half.
Embedded Video Proposals & Avatars
Bring your proposal to life. Combine personalized videos, interactive avatars, documents, and service details — giving planners one immersive space to explore venues, pricing, and offerings with clarity and confidence.
Collaboration Tools
Work like you’re in the same room. Chat, exchange files, and capture notes in real time — creating a seamless, transparent collaboration space that drives faster, more confident decisions.
AI Conversational Avatar in Deal Room
Never leave a planner waiting. The AI avatar lives inside your Active Deal Room, answering questions about proposals, venues, and services instantly — keeping conversations active 24/7, even when your team is offline.
Task Tracking & Version Control
No more messy email threads or outdated files. The Active Deal Room keeps every task, update, and proposal version organized — giving sales and planners full visibility and confidence at every step.
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AI Conversational Avatar
Your 24/7 Digital Sales Assistant
Hospitality never stops — and neither does our AI Conversational Avatar. Available 24/7 in multiple languages, it handles routine inquiries and seamlessly escalates complex issues to the sales team with full context.
Website Sales Assis tant
Turn late-night website visits into warm conversations. Hippo Video’s AI Conversational Avatar responds at all hours, answering event and property questions instantly — keeping planners engaged until your team is back online.
AI Conversational Avatar in Active Deal Room
Deals don’t wait for business hours. Hippo Video’s AI Conversational Avatar stays engaged 24/7, resolving planner questions instantly and capturing insights that help your team negotiate smarter and close deals faster.
Digital Concierge
Hospitality shouldn’t stop at the front desk. Hippo Video’s Digital Concierge brings instant answers, service requests, and personalized recommendation videos right into the guest room.
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Enhanced Buyer Engagement
Transform Buyer Engagement Into Lasting Loyalty and Revenue
Hippo Video’s AI delivers automated video engagement throughout the guest journey, which brings higher guest satisfaction, loyalty program enrollment, repeat bookings, and average upsell revenue per guest.
Personalization Throughout Buyer's Journey
Hippo Video creates tailored video content for all touchpoints, that deepens emotional connections and boosts guest satisfaction & loyalty.
Advanced Analytics
Follows up post-stay with a personalized message, encouraging repeat bookings, testimonials, and long-term loyalty.
Smart Upsells
Our platform enables you to deliver personalized upsell offers all at once - like room upgrades, spa packages, or anniversary deals - that outperform static promotions while strengthening long-term guest relationships.
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AI Sales Outreach
Generate 1.6x More Qualified Leads with AI-Powered Outreach
Break through crowded inboxes with AI videos. From video sales outreach to reminders, agendas, and post-meeting follow-ups, Hippo Video helps with the entire sales interaction process.
Accelerate Video Creation with Video Flows
Launch videos in minutes with pre-built templates for common scenarios. Video Flows seamlessly stitch personalized intros with reusable content, giving your team a library of ready-to-go videos that feel custom-made for every prospect or client.
Delight Prospects with Hyper-Personalization
Go beyond “Dear [First Name].” Auto-generate personalized videos and landing pages at scale — so every planner sees their name, their event, and their needs called out in a way that feels one-of-a-kind.
Boost Engagement with Interactive Videos
Transform passive viewing into active participation. Adds forms, CTAs, and polls directly into videos, turning a one-way message into a two-way conversation.
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With / Without AI Comparison
From Missed Opportunities to Maximized Revenue
Before Hippo Video AI:
- 12+ hours to respond to RFPs
- Deals lost to faster competitors
- Low planner engagement with generic messaging
- Overloaded staff handling repetitive tasks
With Hippo Video AI:
- 5-minute RFP turnaround
- 20% increase in RFPs Answered
- 30% reduction in Manual Hours
- 18% win Rate Improvement
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Testimonial
Our Client Love to use Our Products
Free Up Your Sales Team Time to Focus on What Matters Most
VP Sales
200-property hotel group
“We went from 12-hour RFP responses to 10 minutes. We’re winning deals we used to lose.
Director of Sales
Large Hospitality Brand
“The platform paid for itself in weeks with the group business we closed.
See How Top Hotels Win 2–3x More Group Business
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FAQ
Your Hospitality Suite Resources Start Here
FAQ Common Questions from Hotel Leaders
What are the key benefits and value proposition of Hippo Video's AI Sales Acceleration Platform for hospitality?
Hippo Video significantly boosts proposal conversion rates, accelerates reply times, and frees up your sales team to focus on guest engagement and strategic selling by automating tedious administrative tasks.
How does Hippo Video integrate with various existing CRM and RFP platforms and sales workflows?
Our platform integrates seamlessly with major tools like Cvent and can be configured to automate workflows from emails, call-ins, web forms, and other CRMs—streamlining your existing processes.
How does the system automate lead processing, including auto-filling RFPs and handling incomplete requests?
Our platform automates lead processing from all sources – Cvent, email, calls, and even scanned documents – by intelligently pre-filling RFPs and proactively gathering any missing details through automated emails or voice calls, accelerating your response time. It can even fully automate smaller deals.
What are the capabilities of the Active Deal Room?
Our innovative Active Deal Room provides a dynamic, branded experience with personalized AI-driven videos, customizable virtual tours of specific meeting spaces, and an interactive AI agent to answer all prospect questions, significantly enhancing engagement and conversion. It supports over 40 languages.
What is the implementation and onboarding process, and how does Hippo Video ensure data security and accuracy?
Our implementation process involves training AI with your historical data and content, with a focus on data accuracy and security. We proactively address data integrity by incorporating client feedback and a structured approach to ensure reliable and trustworthy AI performance.
How are AI avatars created and utilized in proposals and sales outreach, and how are concerns about adoption addressed?
AI avatars are easily created from a short video of your sales team, offering personalized and authentic video messages for proposals and outreach. We continuously refine the user experience to ensure a natural and engaging interaction that enhances your brand, with options for hotels to adopt avatars at their preferred pace.
What analytics and engagement tracking features does the platform offer?
Hippo Video provides robust analytics and engagement tracking within the Active Deal Room, allowing you to identify hot leads, prioritize follow-ups, and measure the significant impact on your conversion rates and sales team productivity.
How does the solution assist with dynamic pricing?
Our solution supports dynamic pricing by fetching live public rates from your brand's website, applying custom discounts, and integrating with market data like STR reports and OTAs, giving your team accurate and competitive pricing recommendations. Integration with Property Management Systems (PMS) for real-time availability is also a key area of development.
