What helped this hotel management firm respond to 20% more RFPs and boost win rates by 18%?
“Hippo Video’s RFP automation saves us time and the Active Deal Room is the real game changer. It brings all planner conversations into one place with real time engagement tracking.”
— Director of Sales & Marketing
20%
Increase in RFPs Answered
More efficient capture and qualification processes enable sales team to respond to more opportunities
35%
Reduction in Manual Hours
Automation of repetitive tasks frees sales team to focus on relationship-building and complex negotiations
18%
Win Rate Improvement
Enhanced proposals, faster response times, and personalized follow-up drive higher conversion
About the Company
- Company size:
5,000+ employees
- Portfolio:
80+ full-service & select-service hotels
- Brand Partners:
Hilton, Marriott, IHG, Wyndham, Independents
- Specialization:
SMERF, MICE, and corporate group business
PROBLEM
Despite putting hours, success rates of static RFP proposals stayed at 5-7%. The PDFs failed to highlight key venue features to busy event planners.
Outdated PDFs, static virtual tours, lack of engagement visibility, and the challenge of scaling personalization across 80+ hotels further limited their ability to win business.
SOLUTION
Our Agentic AI automatically converted RFPs into branded video proposals in minutes with dynamic pricing and real-time engagement analytics.
Sales outreach videos helped teams stand out while AI conversational avatars provided 24/7 multilingual support.
RESULTS
Sales teams were able to respond to 20% more RFPs. Win rates improved by 18% and centralized deal rooms reduced manual effort by 35%.
