Deal Room and Sales Automation for Hotels
Centralize every conversation and automate the close. Secure Deal Rooms with AI-assisted collaboration, automated follow-up, and engagement signals help your team move from proposals to signed agreements faster.
The Problem
Why scattered communications kill deals
Email chaos loses deals
Important decisions scatter across dozens of threads and attachments. Both sides lose track while versions multiply and momentum dies in confusion.
Follow-up fails at scale
Memory and spreadsheets can't manage dozens of active deals. Warm prospects turn cold while your team juggles too many manual reminders.
Forecasting becomes guesswork
Without real engagement visibility, pipeline reviews rely on opinions not data. At-risk deals hide until it's too late to save them.
Every deal starts over
No templates or best practices mean recreating strategies from scratch. Your team wastes time reinventing processes that should be standardized.
Current State
14-day average deal cycles
32% of proposals go dark
5+ versions per deal managed
6% industry close rate
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How It Works
Organized spaces where deals actually close
One collaborative workspace for everything
All files, messages, and versions live in one secure location. Both your team and planners see exactly where things stand. No more hunting through emails or wondering about the latest updates.
Smart assistance for better outcomes
AI analyzes successful deals to suggest optimal packages and timing. Your team maintains full control while benefiting from data-driven recommendations that speed decisions.
Momentum that maintains itself
Automated sequences send perfectly timed follow-ups based on engagement. Gentle reminders keep deals moving without being pushy, while alerts notify your team when action is needed.
Seamless connection to operations
Signed contracts trigger everything automatically—CRM updates, calendar blocks, welcome emails, even loyalty program enrollment. Every promise documented, every detail captured.
Explore Deal Room Demo
Outcomes You Can Count On
Faster decisions through better collaboration
42% faster deal velocity
with organized workspaces replacing email chaos
31% higher close rates
through intelligent follow-up sequences
67% fewer touchpoints needed
within weeks and ROI from 1 to 2 bookings is common.
3x more accurate forecasting
using real engagement data versus opinions
Schedule an RFP Process Consultation
Value by Role
Clear gains for Sales, Revenue, and IT
Sales Directors get complete visibility
Track deal progress through actual engagement, not just stage labels. See which opportunities are advancing and which need intervention. Coach your team based on real behavior patterns that predict success.
Revenue Managers optimize smartly
Identify pricing pressure early through planner behavior. See when competitors are involved and adjust strategies accordingly. Balance rate optimization with conversion probability using real data.
Operations teams ensure flawless execution
Every commitment made during sales becomes visible to service delivery. Complete documentation prevents surprises and ensures smooth handoffs from sales to operations.
IT maintains security and control
Bank-grade encryption protects sensitive negotiations. Complete audit trails satisfy compliance requirements. Configurable permissions ensure appropriate access while maintaining data security.
Where It Fits in Your Ecosystem
The final piece of your sales transformation
From Lead Management to Proposal
Lead intelligence and proposal engagement flow seamlessly into Deal Rooms. Every interaction builds on previous touchpoints, creating momentum instead of starting fresh.
Explore Lead Capture and RFP Management
From Proposals to Deal Room
Closed deals automatically trigger operational workflows. Sales promises become service standards without manual translation or missed details.
Discover Proposal Automation
Testimonial
Our Client Love to use Our Products
Free Up Your Sales Team Time to Focus on What Matters Most
VP Sales
200-property hotel group
“We went from 12-hour RFP responses to 10 minutes. We’re winning deals we used to lose.
Director of Sales
Large Hospitality Brand
“The platform paid for itself in weeks with the group business we closed.
First responders win 72% of group business. Lead Catcher ensures that's you—every time.
Request a Personalized Demo
How Much Revenue Are You Losing to Slow Responses?
See exactly how 10-minute response times impact your revenue. Most properties miss $100K+ monthly from slow RFP responses.
299x
ROI on a first-year investment of just $4 K
$1.2M
Additional Annual Revenue
350 hours
Saved annually of your sales team
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SUBMIT
FAQ
Your Hospitality Suite Resources Start Here
FAQ Common Questions from Hotel Leaders
How do automated Deal Rooms reduce hotel sales cycle times?
Deal Rooms reduce sales cycles by 42% by eliminating email chaos and automating follow-up. All negotiations happen in one secure space with version control. AI-powered reminders keep momentum without being pushy. Contracts close in days, not weeks
What security measures protect hotel contract negotiations in Deal Rooms?
Bank-grade encryption protects all Deal Room communications. Role-based access controls ensure only authorized parties see sensitive pricing. Complete audit trails maintain compliance. SOC 2 certified infrastructure exceeds industry security standards
Can Deal Rooms integrate with hotel operations and BEO systems?
Yes. Signed contracts automatically trigger operational workflows: BEO creation, room blocks, catering orders, and staff scheduling. Every sales promise flows seamlessly to operations. No manual handoffs means no dropped details.
How does AI assist with hotel group pricing negotiations?
AI analyzes your successful deals to suggest optimal packages and concessions. It considers seasonality, compression dates, and historical win rates. All recommendations require human approval. AI accelerates decisions while you maintain control.
