Proposal Automation for Hotels
Hotels that respond first win 72 percent of RFPs. Win more with interactive proposals in minutes. Personalize at scale, showcase the experience, and focus follow-ups with real-time engagement analytics.
The Problem
Why traditional proposals lose deals
PDFs can't sell experiences
Static documents reduce your stunning ballroom to bullet points and dimensions. Planners need to feel the energy, not read specifications that look identical to competitors.
Hours lost to formatting
Your sales team hunts for photos, updates menus, and tweaks layouts for hours. Meanwhile, planners receive faster responses from competitors and make their choice.
Zero visibility on interest
Send proposals into the void with no idea who opened or engaged. Your team chases everyone equally, wasting time on cold leads while hot prospects wait.
Generic descriptions blend
When every proposal looks the same, property value gets lost and competitors look interchangeable.
8+ hours to process each RFP manually
12% average open rate
6% industry conversion rate
Zero engagement tracking capability
Get Proposal Automation Demo
How Proposal Automation Works
Create personalized experiences that planners love
Build complete proposals in minutes
Build complete proposals in minutes Using verified details from Lead Catcher, create branded proposals instantly. Dates, room blocks, menus, and floor plans flow seamlessly into beautiful presentations. No copying, no errors, just fast creation.
Make every proposal feel personal
Your AI avatar greets planners by name, walks them through their specific event flow, and answers common questions. Maintain your brand voice and warm hospitality at unlimited scale.
See exactly who's ready to buy
Track every interaction—who opened, what they viewed, how long they stayed, who they shared with. When someone spends 10 minutes reviewing catering options, you'll know it's time to call.
Automate routine proposals completely
For all types of RFPs—from intimate meetings to large conferences—Lead Catcher can create and send video-enhanced proposals automatically. Your team reviews exceptions while AI handles volume.
See a Sample Interactive Proposal
Transform static PDFs into revenue engines
31% higher win rates
when proposals showcase the experience through video
83% faster creation
with AI-powered proposal assembly
5x engagement rates
compared to static PDF attachments
67% more efficient follow-up
through behavior-based insights
Schedule an RFP Process Consultation
Value by Role
Clear gains for Sales, Revenue, and IT
Sales Director
Transform proposals from bottleneck to competitive advantage. See which content wins through engagement analytics and coach teams on proven strategies, not assumptions..
General Managers & Revenue Leaders
Protect rate integrity with consistent messaging while spotting demand signals through planner behavior. Differentiate your property beyond price with immersive visual storytelling.
IT and Operations
Deploy secure cloud infrastructure smoothly while maintaining brand standards through templates. Track comprehensive usage analytics and prove ROI with clear metrics.
Talk to Our Hospitality Experts
How It Fits Your Sales Ecosystem
Seamlessly connected for maximum impact
From Lead Management to Proposal
Lead Catcher's verified details flow directly into proposal creation. Clean data means accurate proposals that build on the momentum of fast initial response.
Explore Lead Capture and RFP Management
From Proposal to Deal Room
When planners engage with proposals, Lead Catcher automatically pushes everything into secure Deal Rooms. Complete history ensures continuity from first impression to final signature.
Learn About Deal Room and Sales Automation
Testimonial
Our Client Love to use Our Products
Free Up Your Sales Team Time to Focus on What Matters Most
VP Sales
200-property hotel group
“We went from 12-hour RFP responses to 10 minutes. We’re winning deals we used to lose.
Director of Sales
Large Hospitality Brand
“The platform paid for itself in weeks with the group business we closed.
Avoid lower win rates and wasted effort. Speed wins RFPs, and teams that respond first win more.
Get Proposal Automation Demo
How Much Revenue Are You Losing to Slow Responses?
See exactly how 10-minute response times impact your revenue. Most properties miss $100K+ monthly from slow RFP responses.
299x
ROI on a first-year investment of just $4 K
$1.2M
Additional Annual Revenue
350 hours
Saved annually of your sales team
Get your personalized ROI report delivered straight to your inbox!
SUBMIT
Integrations
Seamlessly connect Hippo Video with your favorite tools
FAQ
Straight answers so your team can decide fast
FAQ Common Questions from Hotel Leaders
How do interactive video proposals increase hotel booking conversion rates?
Video proposals that showcase your property experience convert 5x better than static PDFs. Planners spend 80% more time engaging with interactive content. Real-time analytics show you exactly who's interested, allowing perfectly timed follow-up that closes deals faster.
Can hotels maintain brand standards with automated proposal generation?
Absolutely. Every proposal uses your approved templates, images, and brand voice. AI personalizes content while maintaining consistency. Your marketing team controls all assets and messaging. Scale personalization without sacrificing brand integrity.
What analytics do hotels get from digital proposal engagement tracking?
Track opens, time spent per section, video views, downloads, and forwards. See which content resonates most. Get alerts when planners revisit pricing or share with decision makers. Know exactly when to follow up for maximum impact.
How long does it take to create personalized hotel proposals with AI?
AI generates complete, personalized proposals in under 3 minutes using verified RFP details. Compare this to the 3+ hours for manual creation. Proposals include interactive floor plans, virtual tours, custom menus, and your team's video introduction.
